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  • Location:

    Chula Vista, California

  • Sector:


  • Job type:

    Direct Hire

  • Contact email:

    Ashley Edwards

  • Job ref:


  • Published:

    about 1 month ago

  • Expiry date:



Chula Vista, CA

Job Id: 8286


Are you looking to make a career change to a professional and stable company? This exciting opportunity offers a competitive salary plus an excellent benefits package including medical, dental and vision insurance as well as PTO. Does this position match your future career goals? Then this opportunity could be the right fit for you.



  • General Office Duties (answering phones, filing, data entry, invoicing, Accounts Payables)
  • Prepare Invoices in SalesForce and QuickBooks
  • Sync invoices to online payment system and send invoices to clients
  • Send follow-up reminders on late payments
  • Accounts Receivables
  • Receive payments and apply funds to correct invoices
  • Monitor list of outstanding invoices and report its status to Manager
  • Enter bills into QuickBooks and categorize expenses
  • Match bills back to Purchase Order and proper paperwork
  • Prepare Bill Summary to issue payments on bi-weekly basis
  • Inventory Management
  • Monitor office supplies and place orders monthly
  • Analyze month-to-month spending to ensure any outliers are accounted for
  • Reconciles financial discrepancies by collecting and analyzing account information
  • Reconcile postage usage back to Jobs and invoices
  • Input shipping data onto spreadsheet to analyze shipping costs average
  • Report any outliers with invoices, bills, account activity to Manager
  • Communicate with customers regarding status of invoices, late payment warnings, billing questions



  • Bachelor’s degree in Accounting, Finance, Mathematics, Economics or related field
  • Advanced computer competency and ability to navigate multiple software with ease (SalesForce, Microsoft Office, Google Applications, Calendars, Spreadsheets)
  • Advanced understanding of Printing/Mailing Industry terminology and practices
  • Extensive experience in Direct Mail Industry, knowledge of USPS paperwork policies, procedures, regulations, requirements (CAPS/EPS)
  • Experience in a mailing company/print shop setting



  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • 401K
  • Direct or Contract to Hire
  • PTO


Ask for: Ashley

Ajulia Executive Search is a New Jersey based Executive Search Firm specializing in retained searches in multiple sectors, including Manufacturing, Finance, IT, Legal, and Pharmaceutical. We have a nationwide client base and offer services in temporary and direct hire placements.


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